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Professional Partner

Invest in Your Institution's Success

One unified ecosystem for Tuition, Childcare, and Payments. Stop the bounce between systems and start growing your district's efficiency.

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PCI Level 1 FERPA Ready PowerSchool Partner
1.4M+Students
$1B+Processed Yearly
521K+Active Users
52K+Total Contracts

Trusted by 500+ Forward-Thinking School Districts

Partner District Partner District Partner District Affinety Partner Healthepro Partner

Disconnected Chaos.

  • Chasing paper checks & cash
  • 20+ hours of manual reconciliation
  • Revenue leaks in childcare

The old way: Friction, errors, and lost time.

The Unified Standard.

EduTrak unifies your software stack. We eliminate the gap between attendance and accounting.

Real-Time Sync Active

When a parent pays for lunch or checks into childcare, your ledger updates instantly. No manual entry required.

  • Automated Family Wallets
  • 100% Financial Transparency
UNIFIED ECOSYSTEM

Everything you need to manage your district.

Ditch the fragmented software. EduTrak brings every department under one digital roof.

Tuition Management

Automated billing, flexible plans, and real-time ledger updates for K12 schools.

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Child Care

Track attendance and automate billing for before & after school programs.

Explore Module

Nutrition

Seamless point-of-sale for cafeterias with instant family wallet syncing.

Explore Module

Athletics

Register athletes, manage physicals, and collect fees in one portal.

Explore Module

eStore & Ticketing

Sell digital tickets for sports and fine arts with QR code scanning.

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Student Fee Simple

A centralized module for easy fee assignment, collection, and reporting.

Explore Module
DISTRICT SUCCESS STORY
"EduTrak consolidated three systems into one and reduced our payment calls by 60%."
— Tanya (Tami) Borgen, St. Louis Park Public School DistrictFinance & Operations Department · Partner Since 2018
ONBOARDING

Your Path to District Efficiency

Three simple phases to ensure your staff and parents are supported every step of the way.

Discovery & Audit

Our specialists analyze your current SIS data and payment workflows to ensure a 100% clean migration with zero data loss.

Custom Integration

We configure your Unified Wallet and brand the portal to your district, connecting all your active departments.

Training & Launch

Your team is trained on our intuitive dashboard, and we provide parent-facing communication kits for a flawless rollout.

Built for Every Role

Full Ledger Visibility.

Automate your district's financial reporting with real-time exports to your accounting software.

  • Instant aging & delinquency reports
  • 100% PCI Level 1 security compliance
Finance dashboard showing real-time ledger

Common Questions

Can we manage all payments together?
Yes. EduTrak unifies tuition, childcare, and nutrition into a single family wallet, allowing parents to pay all fees in one transaction.
Does it integrate with PowerSchool?
Absolutely. We have direct, real-time sync with PowerSchool and other major SIS platforms including Infinite Campus and Skyward.
What is the onboarding time?
Typically, districts are fully operational within 4–6 weeks, depending on data complexity and the number of modules being deployed.

Ready to Stop the Chaos?

Join 500+ districts that have modernized their financial ecosystem.

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Home / Solutions / Tuition Management

CORE MODULE

Tuition Management

Transform tuition billing with EduTrak's state-of-the-art management system, fully integrated with PowerSchool and every major SIS platform.

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Flexible Billing & Powerful Features

Everything your finance team needs to automate tuition billing, track payments, and delight parents.

Flexible Billing

  • Custom payment plans on any dates
  • ACH, Debit & Credit Card options
  • Batch payment & fee processing
  • Apply scholarships & grants
  • Collect deposits for registration fees
  • Weekly, monthly, or quarterly billing

Financial Reporting

  • Customizable tuition contracts
  • Month-end finance reports
  • Revenue & accounting reports
  • Delinquency management
  • Cash flow forecasting

Parent Portal

  • Real-time contract submission
  • PowerSchool single sign-on
  • Split family billing
  • Print tax reimbursement docs
  • PCI Compliant & secure

Common Questions

How do custom payment plans work?
Our system allows completely flexible payment schedules. You can set any dates—weekly, monthly, or custom intervals. Parents choose their preferred plan during contract signing.
Is payment processing secure?
Yes. We maintain a PCI Compliant Secure Payment Environment. All transactions are encrypted and processed through our secure gateway, whether ACH, debit, or credit card.
How does the PowerSchool integration work?
Parents can view tuition balances and make payments directly through PowerSchool with a single sign-on. They'll see a "Pay Tuition" button alongside student information.
Can we handle split payments between parents?
Absolutely. Our split family billing feature divides tuition responsibilities between multiple parties. Each parent receives their own payment schedule independently.
Can we modify payment plans after they're set up?
Yes. Our system allows easy modifications to contracts and payment schedules at any time to accommodate special circumstances or family changes.

Transform Your Tuition Billing

Save time, improve cash flow, and delight families with automated tuition management.

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Home / Solutions / Child Care Billing

CORE MODULE

Child Care Billing Software

EduTrak simplifies billing and fee management for child care centers, preschools, school-aged programs, and infant & toddler care.

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Everything You Need to Manage Childcare

From family profiles to automated invoicing, EduTrak handles the complexity so you can focus on the kids.

Family & Child Profiles

  • Track all family members
  • Record medical details & allergies
  • Customizable registration forms

Flexible Billing

  • Bill before or after attendance
  • Weekly/biweekly/monthly charges
  • Holiday & drop-in rate adjustments
  • Batch payment processing

Attendance & Invoicing

  • Batch attendance entry & editing
  • Automated invoice generation
  • Custom billing rules

Parent Portal

  • Online bill pay & receipts
  • Schedule adjustments
  • Tax statements access
  • Form submissions

Admin Efficiency

  • Generate rosters & reports
  • Manage compliance documents
  • Automated billing & reminders

Security & Access

  • Cloud-based encrypted access
  • Role-based user permissions
  • Works on any device

Benefits for Every Stakeholder

🏫

For Administrators

Variety of billing options, batch processing, automated invoicing, and easy tuition collection all from one dashboard.

👨‍👩‍👧

For Parents

Real-time enrollment, fewest clicks to checkout, step-by-step registration progress, and multiple payment methods.

💰

Improve Cash Flow

Ensure timely payments with flexible billing options, automated reminders, and delinquency tracking.

📊

Stay Organized

Centralize child records, payments, and program management. Generate compliance reports in seconds.

Transform Your Childcare Administration

Perfect for childcare centers, preschools, tutoring programs, and extracurricular activities.

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Home / Solutions / Food Service

CORE MODULE

Food Service Management

A cafeteria lunch cashier system that works for both parents and schools — fast serving lines, online payments, and comprehensive state & federal reporting.

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A Cafeteria System You Can Count On

Purpose-built to get students through the line fast, keep parents informed, and keep your district compliant.

Fast Serving Lines

Our software specializes in getting your students through the lunch line quickly with an intuitive cashier interface designed for speed.

Web-Based Solution

Runs on any HTML5-capable device. Fast and flexible setup — no special hardware required. Works in cloud or virtual environments.

Free & Reduced Module

Compliant tracking, reporting, and audit checks. Eligibility letters and applications handled automatically to keep your district compliant.

Family Access

Multiple family members can log in to view meal history, make payments, and manage accounts. Group families together with ease.

Balance Notifications

Multilingual low-balance alerts via text, phone, and email. Customized nightly notifications keep payments and budgets on track.

Reporting & Charts

State & federal compliance reporting for food service, business office, and management. Generate up-to-date reports faster.

Speed Up Your Cafeteria Operations

Trusted by hundreds of school districts for reliable, fast, and compliant food service management.

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Home / Solutions / Athletics

CORE MODULE

Athletic Registration Software

The ultimate athletic registration solution that simplifies student sign-ups with real-time eligibility alerts and seamless SIS integration via Data Bridge technology.

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Simplify Every Aspect of Athletic Management

Say goodbye to collecting emergency cards, payments, and forms by hand. EduTrak handles everything digitally.

Administrator Benefits

  • Real-time eligibility alerts
  • Reduce mounds of paperwork
  • Easily collect & track payments
  • Rosters sent to coaches instantly

Coach Tools

  • Real-time roster visibility
  • Eligibility status per student
  • Team management dashboard
  • Communication tools

Parent Experience

  • Online registration & payments
  • Activity history management
  • Digital form submission
  • Progress status bar

Data Bridge Technology

  • Real-time SIS sync
  • Reduce registration time
  • Improved data accuracy
  • Eligibility automation

Beyond Registration

  • Spirit wear orders
  • Activity passes
  • Fan bus tickets
  • Equipment & fines

Compliance & Safety

  • Emergency card data collection
  • League questionnaires
  • Physical tracking
  • Eligibility audit trail

Eliminate the Guesswork Around Eligibility

Know for sure who's eligible to participate with EduTrak's real-time athletic management software.

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Home / Solutions / eStore & Ticketing

CORE MODULE

eStore & Ticketing

Effortless management and seamless experience. EduTrak's integrated online payment and event management platform for K12 schools.

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FOR PARENTS & FAMILIES

Convenience at Your Fingertips

  • Buy tickets for school plays, sports events, and fundraisers with a few clicks
  • Mobile tickets with scannable QR or barcode delivered to email or phone
  • Flexible payment for spirit wear, field trips, and sporting events
  • Personalized account to manage all school-related purchases in one place
  • View payment history, track upcoming transactions, never miss a deadline

ePayTix Online Ticketing

Door scanning capabilities with QR codes. Mobile-first experience for every event.

FOR ADMINISTRATORS

Streamline Your Operations

Integrated Systems

Seamlessly integrates with many SIS systems. Manage school fees, ticket sales, and fundraising from a single user-friendly interface.

Customizable Solutions

Tailor the look of your online store and ticketing site with your school's branding. Customize security levels and access permissions.

Comprehensive Reporting

Generate detailed reports to track sales, inventory, and transactions by account code, department, or student ID.

Streamline Your School Events & Payments

Complete flexibility from ticketing school events to selling spirit wear — all in one platform.

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Home / Solutions / Student Fee Simple

CORE MODULE

Student Fee Simple

Fee collection made easy. A straightforward fee collection tool for schools and a seamless experience for parents. It's really that simple.

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Every Feature You Need to Collect Fees Effortlessly

From batch assignment to flexible pricing — Student Fee Simple covers it all.

Batch-Edit Tool

  • Assign fees to individuals or entire grades
  • Optional elective or directly assigned fees
  • Set quantities for fee items
  • On-hold status for unpaid fees

Pricing Options

  • Discounted fees for free/reduced eligible students
  • Variable pricing for fundraisers & donations
  • Family maximum fee caps

Communication & Reports

  • Email fee statements individually or in bulk
  • Search by missing, paid, or unpaid fee items
  • Identify students with outstanding fees

Customization

  • Custom forms to collect parent information
  • Export tool for form data
  • Adjustable fees even after assignment

Admin POS

  • Collect money for invoices, lunch & fees together
  • SRED credit card readers integrated with DPOS
  • Unified payment for school secretaries

Integration

  • Works with all EduTrak modules
  • SIS data sync
  • Unified family wallet

Simplify Fee Collection Today

Experience the simplicity and efficiency of Student Fee Simple — hassle-free for schools and parents alike.

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Home / About Us

About EduTrak

More than a software solution — your business partner in education. With offices in Bloomington, MN and Boulder, CO, we bring over a decade of K12 payment expertise.

Your Business Partner in Education

EduTrak is more than a software solution for your school district. Our exceptional customer support is always there to answer questions and help with any troubleshooting.

We understand switching systems is scary, but we ensure the transition is smooth and provide everything you need to take your school district to the next level.

School districts deserve easier, more straightforward software enabling employees to do their jobs more efficiently while making parents' lives easier.

🎯

Simplify

An intuitive interface that makes paying fees and filling out forms easy for parents.

🔗

Consolidate

Oversee all payments in one centralized location using account code and department code.

🔒

Secure

Our commitment to securing your data and payments drives everything we do.

What Our Districts Say

"For five years now we have been with Edutrak Software. I couldn't be happier. They have a great team and customer service — always here to help."

Tanya (Tami) Borgen
St. Louis Park Public School District

"Three factors separated EduTrak. They were affordable, easy to implement, and incredibly responsive to our needs."

David
PEF President

"Our first event went live and I told my boss — I can actually get some other work done today. Performance night was much smoother than in the past."

Ester LHS Activities
Thief River Fall Schools

Ready to Partner With Us?

Schedule a discovery meeting and let our specialists walk you through the EduTrak system.

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